{"id":4522,"date":"2025-09-02T10:53:42","date_gmt":"2025-09-02T10:53:42","guid":{"rendered":"https:\/\/ilcoworking.es\/?p=4522"},"modified":"2025-09-02T10:53:42","modified_gmt":"2025-09-02T10:53:42","slug":"facturacion-electronica-obligatoria-2025-2026","status":"publish","type":"post","link":"https:\/\/ilcoworking.es\/en\/facturacion-electronica-obligatoria-2025-2026\/","title":{"rendered":"Mandatory electronic invoicing 2025-2026: new obligations and certified programs for self-employed workers and SMEs"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The <\/span><b>mandatory electronic invoicing<\/b><span style=\"font-weight: 400;\"> is already a reality in Spain. From 2025 and 2026, both <\/span><b>self-employed<\/b><span style=\"font-weight: 400;\"> as <\/span><b>SMEs<\/b><span style=\"font-weight: 400;\"> They will have to adapt to the new regulations that require issuing electronic invoices with programs certified by the Treasury.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This change is part of the <\/span><b>Create and Grow Law<\/b><span style=\"font-weight: 400;\"> and the <\/span><b>Anti-Fraud Law<\/b><span style=\"font-weight: 400;\">, two reforms that seek to digitize the economy, reduce delinquency, and combat tax fraud. However, the transition can raise questions: what software will be valid? What deadlines apply to my business? What penalties are there?<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>The Create and Grow Law and the mandatory nature of electronic invoicing<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><b>Create and Grow Law<\/b><span style=\"font-weight: 400;\"> establishes that all operations between professionals and companies (B2B) must be carried out through <\/span><b>electronic invoice<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The application periods are progressive:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Companies with annual turnover exceeding \u20ac8 million will have one year to adapt from the publication of the regulations.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The rest of SMEs and self-employed workers will have two years.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Furthermore, simply sending a PDF by mail will not be enough. Regulations require that invoices reflect your <\/span><b>full traceability<\/b><span style=\"font-weight: 400;\">, with statuses such as issued, accepted, rejected or paid.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>Certified billing programs and the Verifactu system<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><b>Anti-Fraud Law<\/b><span style=\"font-weight: 400;\"> introduces a key novelty: the mandatory use of <\/span><b>certified billing programs<\/b><span style=\"font-weight: 400;\"> that guarantee the integrity of the information.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These programs must:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Show a <\/span><b>visible seal of official certification<\/b><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record all modifications in an unalterable manner.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorporate <\/span><b>QR codes and electronic signature<\/b><span style=\"font-weight: 400;\"> on each invoice.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be prepared to connect to the system <\/span><b>Verifactu<\/b><span style=\"font-weight: 400;\">, which will transmit invoices in real time to the Tax Agency.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The implementation schedule will also be progressive:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">From the <\/span><b>January 1, 2026<\/b><span style=\"font-weight: 400;\">, mandatory for commercial companies.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">From the <\/span><b>July 1, 2026<\/b><span style=\"font-weight: 400;\">, mandatory for self-employed workers.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><b>Penalties for non-compliance<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Failure to comply with these rules carries significant penalties:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The <\/span><b>software manufacturers<\/b><span style=\"font-weight: 400;\"> They could face fines of up to 150,000 euros per year if they sell unapproved programs.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The <\/span><b>users (self-employed and SMEs)<\/b><span style=\"font-weight: 400;\"> They can receive fines of up to 50,000 euros if they use uncertified software or manipulate invoices.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This means that not just any invoicing program will work: it must be validated by the Treasury.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>What programs will be valid and what options exist<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Valid billing programs will be those that:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">They are officially certified by the Tax Agency.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allows for the complete traceability of each invoice to be recorded.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Include electronic signature and QR codes.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Connect to the Verifactu system.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reflect the status of each invoice in real time.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For those who issue few invoices, the Tax Agency will make available a <\/span><b>free application<\/b><span style=\"font-weight: 400;\">However, companies with larger revenues will need private solutions that offer greater agility and control.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>Recommended steps for self-employed workers and SMEs<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Although there is still room for improvement, it is advisable to get ahead of the game and start preparing now:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Review your current billing system<\/b><span style=\"font-weight: 400;\">If you work with Excel, Word, or manual PDFs, you&#039;ll need to migrate to approved software.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Consult with a legal and tax advisor<\/b><span style=\"font-weight: 400;\">: Each business has different deadlines and specificities.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Compare certified programs<\/b><span style=\"font-weight: 400;\"> and choose the one that best suits your activity.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Train the team<\/b><span style=\"font-weight: 400;\"> in the use of new billing and traceability processes.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<h3><b>How a specialized office can help you<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Adaptation to the <\/span><b>mandatory electronic invoicing<\/b><span style=\"font-weight: 400;\"> It&#039;s not just a technological issue, but also a legal and tax one. Having professional advice can make the difference between a chaotic process and a smooth transition.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A specialized office will help you:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review and validate your billing software.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop a transition plan tailored to your company.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Train your team in the correct use of certified programs.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prevent sanctions with clear compliance protocols.<\/span><span style=\"font-weight: 400;\">\n<p><\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The new obligations of <\/span><b>electronic invoicing and certified programs<\/b><span style=\"font-weight: 400;\"> They will transform the way freelancers and businesses manage their daily lives. While they pose a challenge, they also offer an opportunity to modernize processes, increase transparency, and professionalize management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you are <\/span><b>freelance<\/b><span style=\"font-weight: 400;\"> as if you were leading a <\/span><b>startup<\/b><span style=\"font-weight: 400;\"> or a <\/span><b>small business<\/b><span style=\"font-weight: 400;\">, having a professional management service can make the difference between constantly putting out fires or moving forward with clarity. In <\/span><b>Ilcoworking<\/b><span style=\"font-weight: 400;\"> You&#039;ll find an environment that understands your needs and a team prepared to ensure your project develops on solid foundations, while you focus on making it grow.<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>Mandatory electronic invoicing is now a reality in Spain. Starting in 2025 and 2026, both self-employed individuals and SMEs will have to adapt to the new regulations requiring them to issue electronic invoices using software certified by the Treasury. This change is part of the Create and Grow Law and the Anti-Fraud Law.<\/p>","protected":false},"author":5,"featured_media":4523,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_joinchat":[],"footnotes":""},"categories":[35,25,34,4],"tags":[],"class_list":["post-4522","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-actividad-economica","category-desarrollo-de-negocio","category-opciones-juridicas","category-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Facturaci\u00f3n electr\u00f3nica obligatoria 2026: claves y programas certificados<\/title>\n<meta name=\"description\" content=\"Aut\u00f3nomos y pymes deber\u00e1n usar facturaci\u00f3n electr\u00f3nica con software certificado desde 2026. 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