Working as a freelancer from a coworking space has many advantages: flexibility, networking, cost savings... But there's one thing that never goes away, no matter how modern your environment is: taxation. Sooner or later, that moment comes when, between projects, invoices, and quotes, you ask yourself: “Who can help me with all this tax stuff?”

If you're at that point, this article is for you. Here we explain What tax obligations does a freelancer have?, when it is convenient hire an accounting service, and how a coworking space like ILCOWORKING can help you keep up with everything without losing focus on your work.

What tax obligations does a freelancer have?

Even if you are a designer, writer, photographer, programmer or coach… if you are self-employed, the Treasury sees you as individual entrepreneur. And that implies a series of periodic tax obligations:

  • Quarterly VAT return (form 303)
    You must declare the VAT you've charged your customers and subtract the VAT you've paid your suppliers. If the result is positive, you'll have to pay.

  • Withholdings and personal income tax (form 130 or 131)
    If you invoice without withholding or are on a direct estimate, you must advance a percentage of your profit to account for personal income tax.

  • Annual VAT summary (form 390) and other informative ones
    Even if you file your taxes quarterly, at the end of the year you must complete the full tax summary and complete additional returns.

  • Income tax return (form 100)
    It's the sum of all the above, and here you adjust what you've overpaid or underpaid during the year.

  • Bookkeeping
    Simply keeping receipts isn't enough. You need to keep records of income, expenses, investment assets, and invoices issued/received, in case the Treasury requests an inspection.

When do you need to delegate to an accounting service?

Many freelancers start with a spreadsheet, online invoicing software, and a YouTube guide. But eventually, it's time to delegate. Here are some clear signs:

  • You have received a Treasury notification that you don't understand.

  • You've made mistakes with VAT or personal income tax and have to pay surcharges.

  • Dedicates too many hours per month on administrative tasks that do not generate income for you.

  • You have constant doubts about what expenses you can deduct or how to make your invoices well.

  • You want to optimize your tax situation, legally pay less tax, and avoid unpleasant surprises.

In short: if your income starts to grow or you can no longer dedicate time to everything, Delegating the accounting part is an investment, not an expense.

Why hire an accounting service for your coworking space?

In a coworking space like ILCOWORKING, you can have workspace and specialized management under the same roof, which has multiple advantages:

✅ Convenience and time savings

Forget about commuting or sending endless emails. You can manage everything directly from your workplace or with your dedicated manager in the office.

✅ Personalized attention

Unlike impersonal online accounting firms, here you meet the people who manage your accounts, advise you by name and surname, and understand your situation.

✅ Specialization in freelance and self-employed work

We know what you need, from how to bill international clients to how to deduct coworking space, your laptop, or your software subscriptions.

✅ Flexibility according to billing

We offer tailor-made plans from only 95€/month For professionals who earn less than €60,000 per year. You can also complement it with labor management if you work with collaborators.

✅ Trust and control

You have the peace of mind that an expert is monitoring your tax deadlines, filing your forms on time, and advising you at all times.

Real case: Laura, freelance designer in Madrid

“I'd been trying to manage my accounting on my own for months. But I kept missing deadlines, wasting time, and making mistakes. When I started working with ILCOWORKING and hired their accounting service, my life changed: everything is in order, I know how much I owe, and I can focus on designing without stress. It's the best money I've ever invested in my business.”

And you, are you going to continue managing your taxes alone?

If you are just starting out in invoicing, if you are afraid of making mistakes or simply want to focus on what you are passionate about, Maybe it's time to delegate your accountingAnd doing it from your own coworking space is easier and more profitable than you might imagine.

Do you work at ILCOWORKING or are you thinking of joining?

Take advantage of our Accounting and tax plans from only €95/month designed for professionals like you. They include:

  • Quarterly and annual declarations (VAT, personal income tax, etc.)

  • Personalized advice

  • Registrations, changes or inquiries with the Treasury

  • Tax optimization to pay what is fair

  • Possibility of adding labor management if you have collaborators

💼 More information here:
👉 https://ilcoworking.es/gestion-contable-fiscal-impuestos-laboral-empresas/

📍 And if you're not yet part of our community, find out how to join ILCOWORKING hereYour workspace and your taxes are in good hands.