IL Coworking Newsletter – October 2025

We are the benchmark: We make things easy for you in your new workspace

Our coworking spaces have all the amenities and services you could need, making our facilities top-notch, always with the aim of making your day-to-day life easier.

Part of the Coworking Tour of the prestigious Coworking Summit

In this sense, we are proud to be part of a reference group, where excellence and expertise are hallmarks. For this reason, we are especially pleased to have been part of the latest Coworking Tour which has been organized within the framework of the latest edition of the prestigious competition Coworking Summit, Especially considering that this is an initiative promoted by the organizers of this competition to discover new spaces and—what fills us with even greater satisfaction—with the particularity of being «"innovative and representative of Madrid"».

Our commitment to excellence

Since IL Coworking & Legal Services opened its doors, our priority has been to provide the best and most efficient service to all the professionals and companies that have come to our facilities. Our priority is to continue striving to offer you the best service and become, why not say it, references in Madrid in terms of coworking spaces and the quality of service we offer.

An environment that fuels your success

We want to contribute, to the best of our ability, to making things easier for you in your professional performance, for which you will have:

• Ideal workspace for your team
• Natural light in all facilities
• Meeting rooms fully equipped
• Rest areas for your well-being

Don't hesitate to tell us your needs and our team will try to provide you with the best possible support.

More than an office

Our modern and functional coworking spaces allow you to work in maximum comfort. We always maintain that we are much more than an office, because we contribute to providing you with an inspiring environment where community, exclusive services and a collaborative atmosphere boost your full potential.

The wide variety of options and plans Our flexible job openings ensure you can always find the perfect fit for your evolving business needs. Contact us for a free consultation.

 

ENTREPRENEURS

Keys to being a successful entrepreneur

What knowledge should every entrepreneur possess? What makes someone successful?

It is difficult to give a single answer to these concerns, but there is no doubt that, in general, having some solid skills and prior knowledge in business management They can help us a lot.

Similarly, it can be crucial previous experience that the sector of activity in which we intend to undertake the venture is available.

Essential knowledge for business success

Based on these premises, we would like to highlight some key points and knowledge that are considered fundamental for achieving business success:

1. Marketing and sales management

As an entrepreneur, you will need to be very involved with marketing and the sales process.

Whether it's selling your idea to investors or selling your product or service to potential customers. This will be the key to your growth and viability.

2. Economy and regulatory framework

We understand that it is essential to have basic knowledge about economics, which will give you a general idea about the production, distribution and consumption process.

In addition, it is important to know:

• The applicable regulations
• Regulation of the sector
• Policies that may affect your business (national, European and international scope)

3. Accounting

The truth is, you don't need to be an accounting expert, far from it, since the most effective thing for your management might be outsource this service to expert professionals, But you should develop your financial intelligence to be able to understand your company's accounts.

An entrepreneur who knows the basics of accounting can increase business revenue, because it will know where to look for the information it needs and will be able to extract it.

Accounting will allow you to know:

• What is the source of every penny your company earns?
• Where exactly are those resources invested?

4. Finance

Every business needs money to get off the ground. And, much as we might dislike it, most of the time we can't cover all the initial expenses on our own. That's why we need access to external financing, often through loans or investors.

Acting without knowledge of the facts can lead us to make poor decisions or tend towards unsustainable debt.

To avoid this situation, we need sufficient financial knowledge to answer questions such as:

• Is an investment profitable? What is the best alternative among several investment options?
• Is the company financing itself adequately? Does it need external financing?

5. Management and leadership

You not only have to control the accounting and finances, but also:

• Set goals
• Metrics to assess compliance
• Plan strategies
• Promote tactics to achieve them

But, in addition, you will have to lead and motivate your team If you already have it. Or acquire the necessary skills to create the best team.

6. Technology and online strategy

You need to learn how to use certain tools that will make your life easier:

• Social media management
• Control your website editor to publish content
• How the cloud works

And you'll need to be an expert in How online businesses work, especially if access to your target audience is online.

 

ECONOMIC ENVIRONMENT

75% of consumers report being able to cover their monthly expenses

According to the latest report prepared by Kantar, The report, which analyzes the evolution of Spanish consumer confidence during the third quarter of 2025, shows that the stable trend already observed in previous quarters continues, with most consumers stating they can afford their monthly expenses.

Data from the third quarter of 2025

Specifically, during the third quarter of 2025, the The percentage of consumers who say they can make ends meet is 75%, similarly to previous quarters, although following the trend of a reduction in those who arrived without problems.

In fact, in the last year, the percentage of people who were able to make ends meet comfortably has decreased. 6 points.

Economic difficulties

On the other hand, it is important to point out that already Nearly 1 in 4 consumers face difficulties making ends meet., either with great effort or by not achieving it at all.

Savings capacity

Regarding the savings capacity of Spaniards, it remains stable, with 8 out of 10 consumers say they have room to save.

After the peak in the previous quarter among those who said they saved every month, after the summer we see that the distribution of savings returns to levels similar to those recorded at the beginning of the year.

Regarding the savings account, The number of consumers who have managed to maintain their savings has increased slightly. Compared to a year ago, there has been a shift between those whose savings have decreased and those who have maintained them.

Perception of employment

On the contrary, the The perception of employment trends remains pessimistic.. Despite the drop in registered unemployment and the increase in permanent contracts, these advances have not changed the opinion of citizens, who remain cautious.

However, the proportion of people who consider themselves at risk of losing their jobs remains at low levels (7%).

Purchase evaluation

Regarding the valuation of the purchase of different products and services, it continues without major variations compared to the previous quarter, with very slight variations, the only notable thing being the slight drop in financial products.

The categories are distributed in a similar way to previous periods:

• Approximately half Consumers believe it is a good time to focus on education and the basic goods basket.
• More than a third Consumers positively value the timing of their purchases of leisure, home, and technology products or services
• Around a quarter Many consumers believe it's a good time to buy insurance or financial products, or to support an NGO
• The big purchases They offer more modest results, due to the expense or involvement they entail.

Current economic context

The current context remains ambiguous:

On the one hand:

• GDP continues to grow, albeit at a more moderate pace.
• A decrease in interest rates is observed
• General inflation stabilizes

On the other hand:

• Signs of weakness persist, such as core inflation, which remains at elevated levels.
• The current geopolitical situation is complex
• It contributes to an economic environment marked by uncertainty

In summary, the combination of these factors leads consumers to be more cautious in their assessment of the current situation, both in their expectations and economic decisions, but with some positivity in many of the indicators.

 

INSURANCE

Corporate liability: what is it and what does it cover?

Whether you have a long history as an entrepreneur or are new to this world, it is important to know what risks can occur, since day-to-day work can unfortunately become a risk and unintentionally cause harm to both people who are directly and indirectly involved.

What is civil liability?

The civil liability or general civil liability It refers to the obligation of a person or entity to repair the damage caused to another party. It is set out in the article 1902 of the Civil Code, which indicates the following:

«"Whoever, through action or omission, causes harm to another, through fault or negligence, is obliged to repair the damage caused.".

Relationship with insurance

Civil liability and insurance are closely related, since liability coverage (which you can find in insurance policies aimed at families as well as professionals and businesses) provide financial protection in the event of a liability claim.

There are specific liability insurance policies for companies or for managers and administrators, but it is more common for liability coverage to be included in policies along with other coverages.

These policies cover:

• Legal expenses
• Defense costs
• Any compensation that may be required if found liable

All of this up to the limit established in the policy.

Types of civil liability

1. Mandatory civil liability insurance

There are times when having liability insurance is mandatory, such as in the case of:

• Driving cars or motorcycles (Law on Civil Liability and Insurance in the Circulation of Motor Vehicles)
• The handling of recreational motorboats
• Mandatory hunting insurance

2. Operating civil liability

Civil liability for business operations is the obligation to provide compensation that the person responsible for a business activity (whether a self-employed individual or a company with employees) has to face for the damages that may be caused to third parties, in the exercise of activities that are their own.

3. Product liability

Product liability falls on manufacturers, distributors, and sellers if a defective product causes harm to users. This can be due to:

• A design flaw
• Manufacturing
• Insufficient warnings leading to product failure

4. Subsidiary civil liability

Subsidiary civil liability implies the obligation to deal with claims for damages to third parties caused by acts related to the business activity of a company, when these acts are carried out by natural or legal persons acting on its behalf.

5. Premises civil liability

It protects the owner and/or tenant of a premises against personal and material damages that may occur in a property when it is rented.

6. Real estate civil liability

Real estate civil liability corresponds to the owner of a property, building, premises or land for the damages that these may cause to third parties.

7. Employer's civil liability

Employer liability covers the responsibility of the company or employer to claims for personal injury from its workers in a work accident.

8. Professional civil liability

Professional civil liability refers to the obligation of individuals who practice their profession independently to repair damages or losses they cause to third parties due to actions or omissions related to their profession or service.

WORK MANAGEMENT

Tips for successful teamwork

Wondering what differentiates a successful team from one that isn't? The answer lies in the efficient teamwork.

It doesn't matter if your team excels in one area if it underperforms in another. Success requires a unified effort that can only happen when every team member believes that together they are better than apart.

There is no single recipe

Unfortunately, there's no single recipe for guaranteed teamwork success. Just as individuals are unique, so are teams. Therefore, you'll need to pay attention to the needs and specific characteristics of your employees to maximize your team's efficiency.

Advantages of teamwork

Greater motivation

Working as a team allows for a common purpose for all members; it requires working under the same direction, which implies commitment and communication throughout the process.

This allows that, if at any point a team member loses perspective, they can quickly regain the motivation and enthusiasm to continue working on the project.

Increases and stimulates creativity

When we work as a team, we use different tools than when we work individually.

Teamwork fosters the creation or emergence of much more original ideas and allows for finding more accurate creative solutions thanks to the sharing of ideas, initially individual, which gain value once they are shared and worked on by the team.

It reduces stress levels

Not working as a team can lead to increased stress and workload. Working as a team makes it easier to identify problems, solve them, and continue working, which is more beneficial for everyone involved.

How to work efficiently as a team?

To carry out efficient teamwork you should:

• Set clear main and intermediate objectives
• Analyze the team's strengths and weaknesses
• Promote free and two-way communication
• Focus on the processes
• Use a powerful collaborative tool
• Use visual tools
• Organize and assign responsibilities appropriately
• To foster trust and social connection
• Provide training to staff
• Cultivate psychological safety
• Plan meetings in detail
• To praise publicly

Keys to success

Today, the foundation of success is a efficient collaboration. The company's departments must function as a unit, each within its specialty, but all moving towards the same goal.

If we know the advantages and disadvantages of teamwork, it will be easier to identify the possible scenarios that may arise and the most efficient way to organize it.

For this to happen, it will be key to have:

• Team cohesion
• Common goal
• Defined roles that ensure coordination and development

Similarly, it is important:

• Define the responsibilities and tasks of each member
• Promote communication and participation
• Being empathetic
• Creating a good work environment

 

CURRENT TAX

Regularization of withholdings in the last quarter of the year

When your company hires a professional, as you already know, you must calculate the type of withholding that will be applied to your payroll.

In addition, at the beginning of each year you must recalculate, taking into account:

• The wages that this worker is expected to receive
• His personal circumstances at that time

Expected remuneration

Regarding the anticipated remuneration, if no substantial changes are expected, the appropriate course of action would be to calculate the variable compensation received in the previous year (in terms of productivity, bonuses, overtime, etc.).

However, if there is objective data that determines that the variable compensation will be different, that new estimated amount must be included.

Personal circumstances

Regarding personal circumstances, the company must take into account the information that the employee has provided upon joining the company or, if applicable, afterwards if any changes occur, through the model 145.

If the employee does not provide this form, the company must calculate the withholding rate as if he were single and without family or other dependents.

Employee responsibility

On the other hand, if the employee provides incorrect data in order to support a lower withholding, it is important to note that He will be responsible to the tax authorities. and not the company.

Changes during the year

However, if an employee's personal and family circumstances change during the year, the company may also proceed to regularize the withholding rate.

In this regard, if the employer has participated in said change of circumstances, such as a salary increase for the worker, the new rate must be applied from the moment the variations occur.

On the other hand, if it is a change in personal circumstances, the new withholding rate will apply from the moment the worker submits form 145, provided they do so with at least five days in advance as of the date of payroll preparation.

Communication obligations

It is worth noting that if changes in personal circumstances imply a decrease in the type of retention, such as after the birth of a child, the worker They are under no obligation to report them to the company.

However, if the changes involve a increased withholding rates, In that case, you will be obliged to inform the company.

Quarterly and monthly regularization

The company may choose to regularize the withholdings in April, July and October with respect to the variations that occurred in the previous quarter. However, this is only applicable during the first nine months of the year.

Thus, in the months of October, November and December the company must regularize withholdings on a monthly basis.

 

The progressive mandatory use of electronic invoicing for companies and the self-employed

As we have been reporting in recent issues of our Bulletin, the Law 18/2022, known as the Create and Grow Law, It establishes the progressive mandatory use of electronic invoicing between companies and the self-employed.

Current state of regulations

However, it is important to emphasize that currently There is no specific effective date The obligation to invoice electronically depends on the regulatory development of the Crea y Crece Law, which has not yet occurred.

In any case, it has been anticipated that the regulatory development will take place within this same year.

Importance of being informed

This issue is important, especially considering that in recent months there has been a lot of news about the implementation of the electronic invoicing system, which requires the mandatory use of a Information Billing System (SIF), and that it meets the system requirements «"Verified"».

System modalities

In this regard, it is worth noting that if your company, or you as a self-employed individual, already has an electronic invoicing system (SIF), from 2026 onwards you will have to comply with new rules, including two different modalities:

Verifactu Mode

It requires that electronic invoice records can be sent to the Tax Agency's electronic headquarters immediately after their production.

Characteristics:

• These invoices are verifiable
• They can be consulted by the client on the electronic portal.
• The QR code on the invoice ensures fiscal quality.
• Include a statement indicating that it is a verifiable invoice

Non-Verified Mode

It does not require referral to the Tax Agency, but it does require other security requirements.

Characteristics:

• They include the issuing system's signature.
• Maintaining a Record of Events
• These will not be verifiable invoices
• They must include the QR code on the invoice.
• They may be reported to the Tax Agency

 

TODAY COMMERCIAL

SMEs consider bureaucracy and excessive legal obligations, along with the current legal uncertainty, to be a hindrance to their competitiveness.

He «"SME Report 2025. Size and Growth"», The report, prepared by the General Council of Economists and published this October, offers an updated overview of the state of this key segment of the business fabric.

Main findings of the report

The study, based on surveys of executives of 634 Spanish SMEs, He emphasizes that there is currently no competitive environment that clearly favors his activity.

In this respect, the following is considered especially unfavorable:

• Bureaucracy and legal obligations
• The lack of political stability and legal certainty

External factors that affect growth

External institutional and regulatory factors play a crucial role as facilitators or limiters of business growth.

Main perceived barriers:

1. The labor regulations (along with social security contributions)
2. The tax obligations
3. The bureaucracy and administrative procedures

These regulatory burdens have a homogeneous impact regardless of company size and create an additional drag on growth, even though some regulations also protect business resources and capabilities.

By sector:

• The environmental regulations They have a particular weight in industry and construction
• They are less relevant to the services

Institutional factors

In the institutional sphere, the factors most negatively rated by SMEs are:

• The political and institutional climate
• Public aid for investment
• The financial system

These constitute the main barriers to growth, although in general they score lower than regulatory factors.

Other aspects evaluated

Other aspects, such as:

• The functioning of the judicial system
• The size of the underground economy
• The degree of business association

They are perceived as less influential on growth.

Sectoral differences:

• The companies of construction They are the most affected by these factors
• Followed by those of industrial sector
• SMEs of services sector They tend to have a smaller impact

Furthermore, the importance attributed to public aid increases with the size of the company, indicating that medium-sized companies benefit more from this support than micro or small businesses.

 

Essential assets: definition and consequences of lack of authorization from the general meeting

A essential asset It is an asset or right indispensable for a company to carry out its corporate purpose. The Capital Companies Law establishes that the acquisition, disposal, or contribution to another company of essential assets must have the approval of the general meeting.

Determination criteria

Based on these premises, a recent ruling by the Provincial Court of Madrid It states that to determine whether a social asset is essential or not, one must consider:

• The circumstances of the case
• The consequences that the operation has for society and the partners

Effects of lack of authorization

The lack of authorization from the general meeting:

• It does not affect the validity of the operation with respect to third parties acting in good faith who have acted without serious fault
• Without prejudice of the intra-corporate consequences (such as the liability of directors who did not require prior authorization from the board)

Case study analyzed

This ruling stems from a family dispute: a partner—brother of the other partners—filed a lawsuit seeking to annul the transfer of a company property through payment in kind of debt, arguing that it was an essential asset requiring prior authorization from the general meeting, in accordance with the LSC art.160.f.

Furthermore, it alleged bad faith on the part of the parties involved in the operation, given that there was no debt to settle and powers of attorney were granted to family members to conceal self-dealing.

Case resolution

In this case, dismissed the lawsuit, because the asset was not considered to have an essential character, insofar as:

• It was a company that had been inactive for years.
• The property was not part of the transferring company's assets, despite holding its ownership only in name.

Applicable doctrine

Furthermore, according to the Provincial Court of Madrid, in line with the registry doctrine, the controversies regarding the essential or non-essential nature of an asset the company is unrelated to the third-party purchaser.

 

CURRENTLY WORKING

The new timekeeping system will require detailed information on breaks and compensation for overtime hours.

He Ministry of Labor The Royal Decree reforming the time registration system has been opened for public consultation. The aim of this regulation is to strengthen the control of working time, guaranteeing maximum working hours and minimum rest periods, preventing illegal overtime, and ensuring "the most effective compliance with European regulations on the matter," as highlighted by the Ministry of Labor.

Objective of the measure

With this measure, the Minister of Labor, Yolanda Díaz, He emphasized that the aim is to end the 2.8 million overtime hours per week that are done without pay in Spain.

The new registry must detail, among other aspects:

• Work breaks during the workday
• Overtime
• How will they be compensated (whether with time off or by paying them)

Content of the Royal Decree

The text establishes the obligation for companies to guarantee a work schedule registration for employees, "that it be objective, reliable and accessible.".

It is further specified:

• The minimum content of the work schedule record
• The rules under which the seats must be made and their possible modifications
• The technical requirements that the registration system must meet
• The rights of access, consultation and copying of the working hours record by the worker, the union representatives and the Labor Inspectorate

Organizational protocol

It also establishes the obligation for the company to prepare a protocol for the organization and documentation of the work schedule record that includes a system for the periodic evaluation of the functioning of the register in which at least the company and the union representatives participate.

Specializations and specific cases

The following are also included in the text:

• Special considerations in the case of subcontracting of activities
• Provision of workers through temporary employment agencies
• Registration obligations in special employment relationships
• Special working days
• Activities with specific regulations

Monitoring of working hours

The intention of the Ministry of Labor is to prevent the falsification of records and to ensure that companies truly comply with the legal limits on working hours.

System features:

• They will be the workers who practice seating in a personal and direct manner, so that the company cannot influence its content
• They will record all interruptions that affect its calculation.
• The records will have to identify in detail whether the hours worked are ordinary, overtime or supplementary.

Consideration of working time

The the entire period between the start and end of the workday reflected in the record will be considered effective working time.

Any time worked in excess of the applicable ordinary working hours shall be considered, as appropriate, as overtime or supplementary hours.

 

Guidelines for accessing a professional's computer when misuse is suspected

If a company suspects that one of its employees is misusing their work time, can it access their work computer to verify whether they are actually working or using it for personal purposes?

The answer is yes, but with limits.

In this case, the answer is affirmative, but with some limits and precautions that you should consider beforehand.

However, it is important to emphasize that you will not be able to access:

• Personal folders
• Private accounts
• Intimate information

Proportionality criterion

In this regard, the following must be fulfilled: proportionality criterion established by the courts, based primarily on the following issues:

Justification for the action

There must be a legitimate reason, such as:

• Evidence of poor worker performance
• Failure to comply with professional orders

Proportionality

You should only have access to the information necessary to corroborate your suspicions, such as:

• The hard drive
• Archives where corporate documentation is stored
• Without going into personal files

On the other hand, if you order a computer forensics, Please provide written confirmation that you do not wish to access personal data.

Mandatory prior information

In any case, your company must have previously informed the workers that it reserves the right to verify the correct functioning of the electronic tools it has provided them:

• Work computer
• Mobile phone
• Etc.

Therefore, it is important regulate internally the use of digital devices and explain to the staff:

• The possibility of carrying out review controls
• The consequences of non-compliance

 

NEWS

IL Coworking & Legal Services' successful participation in the Coworking Summit

 

This October we participated in the successful competition COWORKING SUMMIT 2025, driven by the association of flexible workspace operators, Proworkspaces, and the only representation of the sector in Spain.

A reference quote

It is a an essential annual event for operators in the sector and to keep on the radar of an expanding and constantly evolving industry.

The Coworking Tour

This event, with a program of interesting presentations and round tables, also included the «"Coworking Tour"», through which the organization promoting this project pursued the objective of enabling professionals and interested parties «"Discover the newest, most innovative and representative centers in Madrid"».

IL Coworking, among the selected spaces

Among the places included in this tour were IL COWORKING & LEGAL SERVICES, generating great anticipation and general interest, being one of the most visited spaces in this competition.

Thanks to this initiative, numerous professionals were able to experience firsthand our modern facilities and the wide range of services we offer to coworkers.

Our space was included in the Coworking Tour planned within this event, an initiative that, according to the organizers, aimed to «"Discover the newest, most innovative and representative centers in Madrid"».

If you need legal support, count on us

IL COWORKING & LEGAL SERVICES – ACOUNTAX MADRID

IL COWORKING & LEGAL SERVICES has signed a collaboration agreement with the signature ACOUNTAX MADRID, through which all our clients, if they so wish, will be able to access important value-added services.

Available services

Under this agreement, IL COWORKING & LEGAL SERVICES offers optional support and advisory services for self-employed individuals and entrepreneurs, including:

• Company domiciliation
• Administrative and secretarial management
• Accounting and tax advice
• Legal support in all branches of law covered by the firm ACOUNTAX MADRID

Special conditions

For all clients of IL COWORKING & LEGAL SERVICES a system of special rates and fees which will facilitate access to the experience and specialization of the ACOUNTAX MADRID team of lawyers.

Get in touch with us

We will be happy to provide you with any information you may need.

 

Are you looking for a space that enables you to optimize your work the most?

Office work vs. working from home

In the modern era, where technology has erased the traditional boundaries of the workplace, a crucial question arises: Is it more productive to work from home or from an office?

This question is especially relevant for the coworking spaces that seek to attract customers by providing an optimal environment for professional performance.

Advantages of coworking space

Working in a office or a coworking space It offers its own benefits. These spaces are specifically designed to foster productivity.

The modern coworking spaces They have evolved to offer the best of both worlds:

• The flexibility and comfort of a home
• The structural and collaborative advantages of a traditional office

Many coworking spaces are equipped with:

• State-of-the-art technology
• Meeting spaces
• Rest areas

Everything designed for maximize productivity and comfort.

CONTACT

IL COWORKING & LEGAL SERVICES

Address:
Bilbao Roundabout No. 1, 3rd floor, right
28004, Madrid

Phone:
+34 91 117 94 82
+34 900 264 918

E-mail:
info@ilcoworking.es

Schedule:
Monday to Friday: 8:30 AM – 9:00 PM

Web:
www.ilcoworking.es

 

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