The business world has changed radically in recent years. Today, many companies and independent professionals are looking for flexible and cost-effective alternatives to operate without the fixed costs of a traditional office. In this scenario, virtual office It has established itself as the smartest solution for freelancers, startups, and SMEs that need a professional presence in Madrid without compromising their budget.
In this updated 2025 guide, we explain in detail what a virtual office is, how much it costs, what services it includes, and how ILCOWORKING's service in Madrid can transform the image and management of your business from day one.
What is a virtual office in 2025?
A virtual office It is a service that provides companies, freelancers and startups with a commercial, fiscal and social address in a strategic location, without the need to permanently rent a physical space. But it goes far beyond a simple postal address: it's a set of professional services designed to operate remotely without losing credibility.
Services included in a virtual office
A modern virtual office in Madrid typically includes:
- Tax and corporate domiciliation in professional direction
- Management and reception of correspondence with immediate notifications
- Document digitization and forwarding of physical mail
- Professional telephone support with fixed number (optional)
- Access to meeting rooms for hours or days
- Administrative services and secretarial services on demand
- Legal compliance guaranteed for official records
The virtual office is ideal for those who work from home, abroad, or on the move, but need to project a professional image to clients, suppliers, and the public administration.
Differences between virtual office, coworking and traditional office
Many entrepreneurs confuse these concepts. Here we explain the key differences:
Virtual Office
- Without fixed physical space: only address and services
- Cost: from €95/month
- Ideal for: : work 100% remotely with a professional image
- Flexibility: maximum, no commitment to attend in person
Coworking
- Shared physical space: job position available
- Cost: 150-400€/month depending on the modality
- Ideal for: those who need to go to work sometimes
- Flexibility: registration, pay per use or monthly payments
Traditional Office
- Exclusive private physical space
- Cost: 800-2,000€/month + expenses (electricity, cleaning, internet)
- Ideal for: large teams with daily presence
- Flexibility: low, long contracts
ConclusionA virtual office is perfect if you don't need to physically go to work but still want a professional address and administrative services.
What is a virtual office for? Practical uses in 2025
Virtual offices have become essential tools for various professional profiles. These are their main uses:
1. Mandatory tax and social address
In Spain, every business or self-employed person must have a registered tax address with the Treasury. A virtual office allows you to:
- Issue legal invoices with professional direction
- Register with the Treasury and the Commercial Registry
- Apply for business licenses without problems
- Comply with regulations of the Corporate Tax
- Access to grants for freelancers and startups
Registering your home address can create privacy issues, conflicts with the community, and project an unprofessional image.
2. Reception and management of business correspondence
One of the most valued services of a virtual office is the professional management of your email:
- Receiving certified letters, official notifications and parcels
- Immediate notification by email or WhatsApp when correspondence arrives
- Digitization of important documents (invoices, tax notifications, social security)
- Physical forwarding to any national or international address
- Secure storage of correspondence until you can pick it up
This service is especially useful for Digital nomads, foreign companies with a presence in Spain, and freelancers who travel frequently..
3. Professional telephone support
Many virtual offices offer services of personalized telephone attention:
- Madrid landline number for your business
- Receiving calls in your business name
- Call screening and message management
- Forwarding important calls to your mobile
This adds credibility and trust to your brand, especially if you are just starting out and don't yet have a consolidated business structure.
4. Flexible access to meeting rooms
Even if you work remotely, there will be times when you need to meet in person with clients, investors, or collaborators. The virtual office gives you access to professional rooms:
- Hourly rental (from €40 in ILCOWORKING Madrid)
- Fully equipped: projector, whiteboard, WiFi, air conditioning
- Central location and easy access by public transport
- Professional image that impresses your clients
You pay only when you need it, with no fixed monthly maintenance costs.
Who is interested in hiring a virtual office in Madrid?
The virtual office is the perfect solution for different professional profiles:
Self-employed and freelancers
If you work from home but want to project a serious business image, the virtual office allows you to:
- Separating your personal life from your professional life
- Avoid putting your address on invoices, websites, and business cards.
- Receive official correspondence without interfering in your home
- Access rooms when you need in-person meetings
Early-stage startups
Startups need to maximize every dollar while building their product. The virtual office offers:
- Official address to establish the company
- Professional image for investors and potential clients
- Flexibility to grow: you can expand services as needed
- Significant savings vs. renting an office from day 1
Foreign companies with presence in Spain
If your company is located outside of Spain but you want to operate in the Spanish market, you need:
- Mandatory tax domiciliation for invoicing in Spain
- Legal representation and correspondence management
- Compliance with Spanish tax regulations
- Avoid opening a physical location until the market is validated.
SMEs that want to reduce costs
Established companies looking for optimize expenses without sacrificing professionalism:
- Replace expensive downtown office with virtual office + teleworking
- Maintain a prestigious address without paying high rents
- Flexibility to use rooms only when necessary
Digital nomads and remote workers
Professionals who work from anywhere in the world but need:
- Legal basis in Spain for billing and operating
- Stable address to receive important documentation
- Managing correspondence while traveling
Virtual office prices in Madrid 2025
Virtual office prices in Madrid vary depending on the services included and the location. Here's an updated breakdown for 2025:
Standard market price
- Only tax domiciliation: 50-80€/month
- Direct debit + basic mail management: 80-150€/month
- Complete package (direct debit + mail management + telephone support): €150-250/month
ILCOWORKING Madrid: Virtual office from €95/month
At ILCOWORKING we offer one of the best value virtual office services:
Includes:
- ✅ Tax and social domiciliation in Glorieta de Bilbao (premium zone)
- ✅ Professional correspondence management with immediate notifications
- ✅ Digitization and forwarding of documents
- ✅ Legal compliance guaranteed
- ✅ 4 free hours of coworking space per week
- ✅ 1 free hour of meeting room use per month
- ✅ Priority access to additional services
Price: 95€/month (no minimum stay)
Cost comparison: virtual office vs. traditional office
| Concept | Traditional Office | ILCOWORKING Virtual Office |
| Monthly rent | 800-1.500€ | 95€ |
| Light, water, internet | 150-250€ | Including |
| Cleaning | 100-200€ | Including |
| Furniture | 2,000-5,000€ initial | Including |
| Receptionist | 1.200-1.800€ | Including |
| Permanence | 12-36 months | No permanence |
| TOTAL FIRST YEAR | 12.000-25.000€ | 1.140€ |
Approximate savings: more than €10,000 per year
Advantages of a virtual office at ILCOWORKING Madrid
At ILCOWORKING, located in a strategic location in the Chamberí neighborhood (Glorieta de Bilbao, 1), we offer a virtual office service designed specifically for entrepreneurs and modern companies.
1. Tax and social address in the premium zone of Madrid
A central and professional address conveys seriousness, stability and confidence in:
- Potential customers who see your address on the web
- Suppliers who consult your commercial register
- Banks and investors that value your location
- Public bodies that verify your address
Having a business address in Glorieta de Bilbao, one of Madrid's most iconic areas, significantly improves the perception of your business.
2. Professional correspondence management
Our team is responsible for:
- Receive all your business correspondence
- Notify you immediately when something important arrives
- Digitize urgent documents (notifications from the Treasury, Social Security, certificates)
- Keep it safe until you can pick it up.
- Physically forward it to the address you need
Total tranquility: You will never miss an important document or a legal deadline.
3. Legal compliance guaranteed at 100%
ILCOWORKING's virtual office service meets all legal requirements of:
- Tax Agency (valid tax address)
- General Treasury of Social Security (registered office)
- Commercial Registry (corporate address)
- Madrid City Council (business licenses)
We work with specialized legal counsel to ensure that your direct debit is valid for all official procedures.
4. Flexibility and scalability as your business grows
One of the great advantages of ILCOWORKING is that you can evolve without changing direction:
- Phase 1: You start with a virtual office (95€/month)
- Phase 2: You add individual coworking days when you need to work in person.
- Phase 3: You hire a permanent coworking space
- Phase 4: You move to a private office when your team grows
All without changing your tax address, notifying clients, or completing additional administrative procedures.
5. Strategic location in Chamberí
The office is in Bilbao Roundabout, 1, a privileged location:
- Metro: Lines 1 (Bilbao) and 4 (Bilbao)
- Buses: multiple lines with nearby stops
- Parking: public parking options in the area
- Access to the airport: direct connection by public transport
Ideal for clients who come to visit you and for you when you need to use the facilities.
How a virtual office can transform your business
Beyond the financial savings, a well-chosen virtual office can make a difference in the way you're perceived by clients, suppliers, and collaborators.
Professional image from day one
Avoid exposing your personal address on business cards, invoices, websites, and social media. Having a business address in a premium area of Madrid:
- Improve your local search engine rankings
- Build trust with customers who research your business
- It sets you apart from your home-based competition.
- Facilitates B2B relationships with large companies
Separation of personal and professional life
Working from home has its advantages, but it can also:
- Generate constant distractions
- Make it difficult to disconnect from work
- Your privacy will be affected if you receive business mail at your home.
With a virtual office, you completely separate both worlds without having to physically go anywhere.
Operating cost savings
You don't have to pay any of the typical expenses of a traditional office:
- ❌ High monthly rent
- ❌ Deposit (2-3 monthly payments)
- ❌ Utilities (electricity, water, internet, telephone)
- ❌ Furniture and equipment
- ❌ Cleaning and maintenance
- ❌ Reception staff
- ❌ Long-term contracts with penalties
You only pay for the services you actually need and use.
Ready to grow without friction
As your business scales, you can expand services at the same center:
- Book individual coworking days when your team visits Madrid.
- Add permanent positions if you need regular in-person attendance
- Rent a private office when you hire employees
- Use training rooms for courses or events
All without changing your address or having to go through complex administrative procedures.
What to consider before hiring a virtual office
Not all virtual offices are created equal. Before choosing a provider, be sure to check these key aspects:
1. Legal validity of the address
Confirm that the address is valid for fiscal and social usesSome addresses are not officially authorized for business domiciliation, which can cause problems with the Treasury or the Commercial Registry.
At ILCOWORKING we guarantee the legal validity of 100%.
2. Professional correspondence management
Ask how they manage your email:
- Are you notified immediately when something arrives?
- Do you digitize important documents?
- Can you forward physical mail?
- How long do they keep the mail?
Some providers only receive email but don't actively manage it, which can cause you to miss important notifications.
3. Transparency in prices
Make sure there is no hidden costs:
- Is there a sign-up fee?
- Do you charge for each email notification?
- Do you have a monthly correspondence limit?
- What if you need additional services?
At ILCOWORKING, we offer transparent pricing starting at €95/month with no surprises.
4. Flexibility and additional services
Consider whether the supplier offers you:
- Possibility of expanding services as you grow
- Access to meeting rooms by the hour
- Coworking options or private offices
- Legal, accounting or tax advisory services
The more comprehensive the service, the more convenient it will be to manage your business.
5. Location and accessibility
Direction matters:
- Is it in a central and well-known area?
- Does it have good public transport connections?
- Is it easy for your clients to visit you if necessary?
An address in Chamberí (like ILCOWORKING in Glorieta de Bilbao) projects much more professionalism than an address in an industrial park.
How to book your virtual office at ILCOWORKING Madrid
Hiring your virtual office with us is quick and easy:
Step 1: Initial Contact
Fill out the contact form on our website or call us directly at +34 621 127 459Our team will provide personalized service to understand your specific needs.
Step 2: Personalized advice
We explain in detail:
- What services does the virtual office include?
- How correspondence management works
- Options to expand services in the future
- Prices and conditions without fine print
Step 3: Signing the contract
Once you've decided, we sign the contract (with no minimum stay) and give you immediate access to:
- Your new tax and social address in Madrid
- Correspondence notification system
- Customer panel to manage services
Step 4: Start Trading
In less than 24-48 hours, your company will have:
- ✅ Professional address at Glorieta de Bilbao, 1, Madrid
- ✅ Active correspondence management
- ✅ Legal compliance guaranteed
- ✅ Possibility of using rooms and coworking when you need
No hassle, no unnecessary paperwork, no waiting.
Additional ILCOWORKING services for your business
In addition to the virtual office, at ILCOWORKING we offer complementary services designed to help you manage your business comprehensively:
Accounting, tax and labor management from €95/month
Our team of advisors is responsible for:
- Quarterly and annual returns (VAT, Personal Income Tax, Corporate Tax)
- Personalized advice on tax optimization
- Registrations, changes and inquiries with the Treasury and Social Security
- Labor management if you have collaborators
Price: from €95/month (same cost as the virtual office)
More information: Accounting and tax management for companies
Coworking and private offices
If in addition to the virtual office you need occasional or permanent physical space:
- Coworking spaces: from €150/month
- Private offices: from €40/day or monthly rates
- Meeting rooms: from €40 per session
All in the same facilities, with the same fiscal address.
Specialized legal advice
We have a legal team for:
- Incorporation of companies
- Trademark registration
- Commercial contracts
- Advice on Startup Law
- Labor and hiring issues
Perfect for resolving legal issues without the need to hire an outside firm.
Frequently asked questions about virtual offices in Madrid
Is it legal to use a virtual office as a tax domicile?
Yes, it is completely legal as long as the provider is officially authorized to offer business domiciliation services. At ILCOWORKING, we comply with all legal requirements imposed by the Treasury, Social Security, and the Commercial Registry.
Can I use the virtual office to set up my company?
Yes, ILCOWORKING's address is valid for establishing companies (limited limited companies, limited companies, cooperatives, etc.) before a notary and the Commercial Registry. We provide all the necessary documentation for the process.
What happens if the Treasury inspects me?
By hiring a virtual office with ILCOWORKING, your tax address is completely legal and verifiable. If you receive an inspection, our team collaborates with the inspectors by providing documentation proving your address. We can also coordinate the use of a room for the inspection, if necessary.
Can I change my current tax address to the virtual office?
Yes, it's a simple process. Once you've signed up for the service, we'll advise you on the process of changing your tax address with the Treasury (form 036/037) and your registered address with the Commercial Registry, if applicable.
Is there a minimum stay?
No, at ILCOWORKING we don't require a minimum stay for the virtual office service. You can cancel whenever you need with one month's notice.
Can I receive packages and merchandise?
Yes, we handle package delivery. For large or recurring shipments, please contact us to discuss options and possible additional costs.
What is the difference between tax domicile and registered office?
- Tax address: address that you communicate to the Treasury for tax matters (taxes, inspections)
- Registered office: address listed in your bylaws and Commercial Registry (companies)
At ILCOWORKING, the virtual office serves both.
Can I use the address on my website and social media?
Yes, you can use the ILCOWORKING address on your website, Google My Business, social media, business cards, and any other marketing materials. That's precisely one of the main advantages of the service.
Do you offer telephone support?
Currently, the virtual office service includes mail management. Professional telephone support is available as an additional service. Contact us for more information.
Can I work physically at ILCOWORKING?
Yes, the virtual office service includes four free hours of coworking space per week. If you need more time, you can book individual days or a fixed monthly space.
Virtual office in Madrid: the smart choice for 2025
The labor market has changed forever. Teleworking and hybrid models are now the norm, not the exception. In this context, Maintaining an expensive traditional office just for the sake of "having a physical presence" no longer makes sense. for most businesses.
The virtual office It represents the logical evolution: professionalism, legal compliance, a solid corporate image, and maximum flexibility, all for a fraction of the cost of a conventional office.
If you are self-employed, an SME or a startup and are looking for:
- ✅ Professional tax and social management in Madrid
- ✅ Active management of business correspondence
- ✅ Savings of more than €10,000 per year vs. a traditional office
- ✅ Flexibility to scale services as you grow
- ✅ Legal compliance guaranteed
- ✅ Strategic location in a premium area (Chamberí)
ILCOWORKING's virtual office is your solution.
🔹 Start your virtual office in Madrid today.
At ILCOWORKING & Legal Services we offer you a tax and social domiciliation service. 100% professional, flexible, and adapted to the real needs of entrepreneurs in 2025.
📍 Address: Glorieta de Bilbao, 1, third floor right, 28004 Madrid
📞 Phone: +34 621 127 459
📧 E-mail: info@ilcoworking.es
💰 Price: from €95/month with no commitment
👉 Hire your virtual office now and take the professional leap your business needs.
Additional services for ILCOWORKING members
Do you work at ILCOWORKING or are you thinking of joining?
Take advantage of our Accounting and tax plans from only €95/month, designed for professionals like you. They include:
- Quarterly and annual declarations (VAT, personal income tax, etc.)
- Personalized advice
- Registrations, changes or inquiries with the Treasury
- Tax optimization to pay what is fair
- Possibility of adding labor management if you have collaborators
💼 More information here: Accounting, tax and labor management for companies
📍 And if you're not yet part of our community, find out how to join ILCOWORKING here. Your workspace and your taxes are in good hands.
Your business has no limits. Your office is wherever you are.
